HR procedures often take the form of standard operating procedure SOP documents. Here's an example of what a documented HR policy looks like in Nuclino , a unified workspace for all your team's knowledge, docs, and projects — create an account and start documenting your HR policies in one central place:.
While some HR policies are required by law, it's not the only reason they are necessary. In addition to protecting your organization from legal claims, policies play an important role in fostering a culture of trust, fairness, and inclusion. They help create a safe and healthy working environment. Keep the structure and formatting of your HR policies consistent.
While every company has its own internal templates for writing HR policies, the content is usually quite similar and includes the following elements:. To be effective and deliver on the goals mentioned above, the HR policies also need to be searchable and easily discoverable by employees.
Publish the HR policies in your employee handbook or company intranet portal and share it with the entire team. Use internal links to organize related policies together and let your team browse the employee handbook like your team's own internal Wikipedia. The workplace is constantly evolving and modernizing, and it's important for your HR policies to reflect that.
The exact list of policies you need to include in your employee handbook will depend on a number of factors, the size, location, industry, and the unique needs of your organization. However, there are several key policies that most organizations deem necessary to have, regardless of circumstances.
Code of conduct outlines the company's expectations of its employees in terms of behavior, defining what is acceptable and what is not, and keeping the workplace safe and comfortable for everyone.
It usually addresses issues such as:. The recruitment policy usually sets out criteria for candidate selection and outlines the new employee onboarding process. In case you have an employee referral program, include it in this policy. The termination policy, on the other hand, describes how an employee is expected to give their resignation and the amount of notice required.
It may also list the employee actions that may result in termination. This policy needs to state how flexible the work hours are, when breaks can be taken and for how long, and how to clock in and out. Explain how overtime work is handled and compensated. This policy specifies whether the employees are expected to work from the office or from home. If your team is allowed to work remotely, consider including relevant procedures, such as how to request a home office allowance.
The performance evaluation policies are there to transparently communicate to the employees how their jobs are graded and how performance is rewarded. It's there to ensure that all employees are treated fairly and can be a great motivational tool.
No matter what industry your company belongs to, workplace injuries can be a risk. The health and safety policy is there to outline the procedures and responsibilities of all employees to keep the workplace safe for everyone. Explain how expenses should be handled, for example, when employees go on business trips or organize team events. In case they are expected to spend their own money, describe the costs they can be reimbursed for and the procedures for doing so.
Your employees need to know when and how they will get paid and what benefits they will receive. The policy should outline the payroll frequency and payment methods, and list the additional benefits your business offers, such as medical benefits, wellness programs, bonuses, allowances, and so on. Taking a certain amount of time off work is what helps your team stay healthy, happy, and productive. Let your employees know how long they are allowed to be away from work and how they can request leave.
Include specific policies that pertain to vacation, sick leave, public holidays, childbirth, and so on. An HR Consultant can assist the organization in:. Check the documents for the ever changing legal rules and regulations, and make the necessary changes. The work of the HR Consultant can include covering just one of the document or both, the HR policies and procedures manual and the employee handbook.
Also, as per the requirement of the administration, the Consultant may be asked to either work upon the entire document or cover just a few policies.
While compiling an HR policies and procedures manual, an HR Consultant should keep in mind the following important factors:. An HR Consultant, on the call from the organization, may also guide and train the administration and managers in implementing the policies and procedures properly. Further, the Consultant can also train the employees in complying with the details as laid down in these two major documents of the organization.
Thus, by helping the organization with the preparation and updation of the HR policies and procedures manual and employee handbook of the organization, an HR Consulting Firm facilitates in creating an environment in the company which is equitable, balanced and free from conflicts.
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