Enter the Company code, Bank and the cheque that need to be voided. Specify a void reason code and click on the icon for Cancel Payment. The cheque gets voided and a reversal document gets posted in the system. Resultantly, the Vendor Invoice that had been paid off gets a status as Open from Cleared. Incase if sue to some reasons, a cheque needs to be reprinted the same can be done through tcode FCH7. Enter the Company code, Bank and the cheque number that needs to be reprinted.
A spool request for printing the cheque also gets created that can be used for generating the cheque. Here there is an option to print the same cheque or void the previous cheque and print a nee one in its place. We have to mention Pay methods as C as cheque payments. This indicates that method selected will grouped at the time of Automatic Payment Program.
In case of bulk printing of cheques, T. Enter the Run date and a unique Identification for the same. The initial status is No parameters entered. If we want to pay the amount which against document which is previously blocked click on reallocate button in the above screen. As we select reallocate button another screen appears asking for house bank from which we want to make payments and the payment method. Incase if a Cash payment needs to be entered, goto the tab for Cash payments and select a business transaction for Expenses or vendor payments.
Enter the amount of receipt and the GL account to which Debit posting has to be made. Incase of expenses, ensure that the relevant Cost Center has been specified in the line item. Specify a text or narration wherever applicable and Post the entry. An accounting document gets generated and the Cash balance now gets updated by the amount of payment entered.
Incase if multiple line items need to be entered in a single cash payment the icon for Split needsto be selected and details entered therein. In case if a Receipt needs to be entered, go to the tab for Cash receipts and select a business transaction for Receipt. Enter the amount of receipt and the GL account to which Credit posting has to be made.
An accounting document gets generated and the Cash balance now gets updated by the amount of receipt entered. In case we want to have more than one line in single cash vouchers we can have split option. If we use another line in the main screen it will create another document with separate Document Number.
Split option will only generate one document. Click on Accounting Document following screen appears. Dont mention general ledger Account Code. If the Advance Payments are there the system will automatically take the special GL indicators and post to the Advance Accounts.
If any mistake has happened or we need to reverse any transaction select the line item and click on delete button at the. Integration The graphic below gives an overview of the process for entering bank statements manually.
Note that Amount Entered and Bank Statement Amount at the Bottom should match, then only the system will allow us to save. Choose Bank Statement - Save. For posting the transaction select the respective line item, select in the menu statement items - post. We will not be entering the entry by entry in the system.
Being a customised application we have to go through T. There is no navigation menu. And Click on the Execute Button and the system will process the excel file and upload in the system.
C Automatic Bank Reconciliation FF. Now the Purchase Order is released to the Vendor. We can receive the material so we can go for GR. Double click on book depreciation line item for filling variable dep portion this is required only for plant and machinery. Execute the above tcode for posting the monthly depreciation for a Company code. Incase if a display is required prior to posting the actual Depreciation, select the option of Test run and execute. Normally, the radio button for Planned posting run will be used.
However, if any changes Have been made to the depreciation terms and depreciation needs to be recalculated then the option of Repeat run needs to be selected. Due to this the Differential amount of depreciation now gets posted. Incase of no errors in the Depreciation run, the message for successful completion of the test run will be given as shown above.
An update run for actual posting must always be executed as a Background job. The accounting entry then gets generated else the batch input. After we are satisfied with the Results we can run in the Final Mode and Final Mode can only be run in the Background. After click on save button. For view the job go with T. Code: SM37 or we can select in the following way. Enter the amount and the relevant Cost center to which the disposed asset belongs to. Next click on the small checkbox for Asset retirement and click on enter.
The adjacent screen comes up wherein details of the asset that is to be disposed off needs to be entered. Click on the option of Complete retirement if the whole asset is being disposed off. Else Partial retirements, the amount or qty fields can be specified. Enter the Asset value date and click on the Simulate option.
Sales of Assets Place the cursor on the Gain and Loss item and click on Additional account assignment. Enter the Cost center and save the transaction.
Provide the existing asset number Provide the dates Select new asset Radio button Click on master data. Provide the values as shown above and click on additional data button in the above screen Provide the required values and Come back from the above screen And click on save button.
Provide the asset number which we want to revaluate and put the document date and posting date and transaction type. Provide the depreciation value as shown above and save. System will post document in asset accounting only.
GL with holding tax types at the time of invoice min. Down payment to vendor Go with T. Code: F In the above screen Business Place and Section Code fields need to be filled.
At the time of invoice booking system will provide information relation to advance user need to reduce the advance amount out of invoice value and need to put that amount and user need to remove the withholding tax type at time of payment as shown bellow screen. All line items that have been posted to the TDS Payable account will get displayed.
Select all and go to Document overview. Code: FB Click on open items tab as shown below, and select check box Select Item Initially Inactive as shown below. As we save it all the line in the TDS Payments will be in the selected mode Blue Colour and in case we want to deselect any line item by double clicking on it we can de-select the particular line.
Specify the Recipient type i. This session again needs to be executed separately for Companies and Others. Note that in any kind of payment, always the Bank clearing account needs to be selected. Normally the date should be for a quarter for which TDS returns need to be filed. Executing the session will give a display of all Invoices covered under the entered section code.
Select All and Execute again. A Tax Code KJ has been created. Go on pressing enter till all the entries are posted and the system comes to main screen. Excise Duty Go for the T. We can maintain vendor and customer excise details, item tariff heading and excise rates.
We can follow this procedure if we have scrapped a material and want to reverse the excise duty debited to our CENVAT account. Adjust the posting date as necessary. Adjust the excise duty for each line item either:. Save the adjustment posting. We follow this procedure if we have not used a material in the production process and want to reverse the excise duty debited to our CENVAT account. Enter data as required, including:. Enter the number of the material document that the adjustment posting is to refer to.
We follow this procedure if a vendor has increased the amount of excise duty that it originally charged we and we want to debit the difference to your CENVAT account. Enter data as required.
In the Document number field, enter then number of the document sent to you by the vendor. Enter the amount of excise duty in either of the following ways:.
Select CVD applicable. For inventory adjustment use T. We follow this procedure to make an adjustment posting when we transfer money to your personal ledger account PLA. We have already transferred the money to our PLA at the bank, using a TR6 challan, and have posted the corresponding accounting document.
If we entered the accounting document number, the system displays the information from it. Enter the amounts against the accounts that you require. We follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise duty accounted for. Enter the number, year, and series group of the excise invoice that you want to cancel. Choose Yes. We follow this procedure if we want to make an adjustment posting that does not fall into any of the other categories of adjustment offered by this function.
Specify which account is affected by the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment. Provide the company code , Excise Group of which we want to take the Cenvat Register.
Provide the Date range for which we want to limit the report. We can take the detail and Abstract for Input Materials and Capital Materials and execute the report. Open navigation menu. Close suggestions Search Search. User Settings. Skip carousel. Carousel Previous. Carousel Next. What is Scribd? Explore Ebooks.
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Flag for inappropriate content. Download now. Related titles. Carousel Previous Carousel Next. Jump to Page. Search inside document. Chart of Accounts The chart of accounts list is a directory of all charts of accounts that can be used in a client and must assign one chart of accounts to each company code.
Account Groups The account group is a summary of accounts based on criteria that effects how master records are created. Controlling area The Controlling Area is an entity in Controlling. This enables us to create several supplementary financial Statements A fiscal year usually has 12 posting periods. To create Profit Center follow the below path: We have to enter the profit center number. If we have to copy for the existing profit center, we can give that Profit center After we press: Enter or button on the screen.
The below screen will appear, enter the Profit center details. Enter the Profit Center Group. Press enter or button and the below screen will appear. And press SAVE button in the top of the row. Enter the Cost Centre Group.
Press enter and the below screen will appear. Posting Keys Definition Two-character numerical key that controls the entry of line items. Integration The document type specifies which account types we can post to. Select the appropriate Account Group from the dropdown list. Enter a description for the account. Goto the tab for Control Data and specify the following Specify the currency. This normally gets defaulted from the Company Code currency. Cost element category should either be 1 for primary costs, 11 for revenue accounts and 12 for revenue deductions which is coming from SD madule.
If we want to maintain activity price for more than one period then click on following screen appears Here we can maintain for multiple periods at a time. Click on save button to save the records. The check box for Chk double invoicing also needs to be selected.
This helps in generating Account Statement correspondences To the Vendor. These serve as default values at the document entry level and can be changed while booking the transaction. Click on save button. Incase if the cost center or location changes then the same can be Modified in the asset master by choosing the option of More Intervals.
Specify the appropriate Block of Assets to which the individual asset pertains to. Saving the transaction will create a new asset code Creation of Asset Sub-number Codes AS11 Navigation Path An Asset sub-number is normally created when a material and significant extension is made to the main asset which has its own depreciation terms and useful life as distinct from the main asset.
Following screen appears. Provide all the information and save. In the above screen click on crate button. Each cheque book we need to call as cheque lot. Mention the various check lot to be used for Automatic and manual Payments Click on save button. Enter details like Date, company code text etc in the Header area of the screen.
System will generate the following screen Simulation means the display of entry before posting it finally. In case we are not sure about the correctness or we don t want to post the transaction immediately, we can Park the transaction by clicking on button. First Run On: - Date from which the first recurring entry is to be carried out. Last Run On: Date up until which the final recurring entry is to be carried out. Interval: Date up until which the final recurring entry is to be carried out.
We can collect cost centers according to various criteria into groups. This enables us to use cost centers to depict the structure of the organization in the SAP System. Enter the Profit Center Group. Press the Button to view cost center groups. Press enter or button and the below screen will appear. To create Cost Center follow the below path: Provide the necessary details and press enter the Description for the data fed will be shown as shown above screen.
And press SAVE button in the top of the row. This enables we to use cost centers to depict the structure of the organization in the SAP System. We can use the groups to build cost centre hierarchies, which summarize the decision-making, responsibility, and control areas according to the particular requirements of the organization. The individual cost centres form the lowest hierarchical level. Enter the Cost Centre Group. Press enter and the below screen will appear.
Posting Keys Definition Two-character numerical key that controls the entry of line items. This key determines how the item is posted. Posting keys are defined at client level and therefore apply to all company codes. The following table lists some of the posting keys in the standard system. Integration The document type specifies which account types we can post to.
The posting key specifies which account types we can post to. A posting key can only be entered for an account type which is permitted for that document type. We specify a number range key for each document type. We create the desired number range intervals for each number range key based on the company code. This means that we can specify intervals of different sizes for the same number range. In case of GreavesCotton Limited and Premium Energy Transmission Limited , the GLaccount hasbeen defined asa 6 digit numerical code having a series as displayed in the slide herein below.
Enter the number of the account code and the corresponding Company Code in which it is to be created. Select the appropriate Account Group from the dropdown list. Enter a description for the account. Click on create button , provide the value as we require Goto the tab for Control Data and specify the following Specify the currency.
This normally gets defaulted from the Company Code currency. Incase if an account is a Reconciliation account, indicate the same in the field provided. Note that a Reconciliation account will be used for Vendor and Customer sub-ledgers and cannot be posted to directly. Such GL accounts are then displayed in the Cash Management reports.
SAP will allow we to enter the transaction within these dates. Cost element category should either be 1 for primary costs, 11 for revenue accounts and 12 for revenue deductions which is coming from SD madule. The allocation cost element is the central characteristic used in all CO postings. It is therefore also an important criterion for reporting - for example, many reports are structured according to the posted cost elements.
If we want to maintain activity price for more than one period then click on following screen appears Here we can maintain for multiple periods at a time. Click on save button to save the records.
Specify the Company Code and the Account group using which the Vendor code needs to be created. Based on the Account group selected, the number range gets decided and it may be a External or Internal numbering sequence. Click on Enter and in the displayed screen enter the Address details of the vendor. Note that the address as entered here gets printed on the TDS Certificates and other external correspondences with the Vendor.
In the next tab, the bank details of the Vendor can be maintained. An important indicator in this tab is the check box for Individual Payee. Selecting this activates a special screen during document entry wherein the description of the Vendor can be entered.
A cheque printed for such a document will then be in the name as maintained in the document and not as per the Vendor Master record.
The Cash Mgmt Group field is mandatory and a appropriate value needs to be entered therein. In the tab for Payment transactions , the Payment terms and Payment methods can be entered. These serve as default values at the document entry level The check box for Chk double invoicing also needsto be selected. In the tab for Correspondences specify a value in the field for Account statement. This helps in generating Account Statement correspondences To the Vendor.
These codes then appear as a default during Document entry and can be changed while booking a transaction. COindicatesthe statusof the Vendor eg. Company or Others. The checkbox for Liable needsto be selected in order that TDS may get deducted. In the next tab, the bank detailsof the Customer can be maintained. An important indicator in thistab isthe check box for Individual Payee. Selecting this activates a special screen during document entry wherein the description of the Customer can be entered.
A cheque printed for such a document will then be in the name as maintained in the document and not as per the Customer Master record. These serve as default values at the document entry level and can be changed while booking the transaction.
This helps in generating Account Statement correspondences To the Customer. It will be always FI- CO End User Training Module Gr e a v e s Co t t o n Li m i t e d Page 36 Select statistical order check box if we select this check box values in the internal order can be viewed but not allow to allocating the cost to some other cost object Eg: cost center, internal order If order is in CRTD create status we can maintain only plan values REL release status system will allow plan and actual values TECO technically complete status system will allow only actual values Close statussystem won t allow any value to post.
Click on save button. Enter the Cost Center and the Location where the asset is situated. Incase if the cost center or location changes then the same can be Modified in the asset master by choosing the option of More Intervals.
Incase if shift depreciation isto be activated then the field Multiple Shift can be activated and along with the Variable portion field in Depreciation areas the required rate can be manipulated. The Group Asset field has been mandatory for input and is basically used for tracking Depreciation as per the Income Tax Act. Specify the appropriate Block of Assets to which the individual asset pertains to.
Saving the transaction will create a new asset code Creation of Asset Sub-number Codes AS11 Navigation Path An Asset sub-number is normally created when a material and significant extension is made to the main asset which has its own depreciation terms and useful life as distinct from the main asset. Enter the main asset number for which a sub-number needs to be created and click on enter.
By default all the asset details as provided in the main asset gets copied onto the asset sub-number. In the tabs for Planned Values the capitalization details are available. In the Posted Values, the month wise depreciation figures can be know whereas the tab for Comparisons the year-wise depreciation details can be had. Following screen appears. Provide all the information and save.
Code FCHI This is done through FCHI. Enter the bank details and click on Enter. In the above screen click on crate button. Each cheque book we need to call as cheque lot. Mention the various check lot to be used for Automatic and manual Payments Click on save button.
Details entered in the Header are relevant for the whole document. There can be a maximum of lines in a single document. Enter details like Date, company code text etc in the Header area of the screen. Enter Line item details like Posting Key and the corresponding Account code and specify the amount per line item.
The Assignment field can be used for the purpose Of sorting of line items. This will display the accounting entries that will be passed on saving the transaction. In case of unbalanced entries, system will not allow the posting of the document. Check that the Dr and Cr amounts are equal for posting.
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